Job openings for Office Executive in Bamunimaidan Guwahati

- Office Operations Oversight – Manage day-to-day functions: reception, mail handling, office supplies and vendor coordination to ensure smooth functioning and cost-efficiency.
- Document & Record Keeping – Maintain, organize, and digitize permits, contracts, project files, equipment logs, compliance records, etc., ensuring accessibility and regulatory compliance .
- Stakeholder Liaison – Serve as the key point of contact between senior management, engineers, field teams, clients, and equipment vendors to streamline information flow
- Meeting & Travel Management – Schedule senior leadership calendars, arrange meetings, site visits, and business travel with accurate itineraries and expense tracking .
- Budget Monitoring – Assist in preparing and tracking office and project-related budgets, manage invoices and expense reports, reconcile vendor payments
- Cost Optimization – Identify and implement cost-saving practices in office operations, procurement, and vendor services .
- Supervision & Training – Guide and oversee junior office staff or administrative assistants; delegate tasks and monitor performance to maintain operational standards
- Vendor & Contract Oversight – Manage relationships and contracts with facility, IT, equipment rental, and maintenance vendors .
- Project Support – Provide administrative support to project managers: prepare presentations, coordinate documentation (permits, site access), track deliveries and equipment mobilization
- Site Coordination – Facilitate inter-department communication, schedule site visits, compile status updates, and ensure timely procurement of materials or machinery .
- Health & Safety Support – Maintain safety documentation, coordinate emergency drills, site inspections, and compliance with statutory building regulations .
- Facilities Management – Oversee workspace maintenance, office relocation or expansions, floor planning in collaboration with facilities and IT teams .
- Office Systems Implementation – Develop and refine policies, filing systems, digital solutions, and office workflows to improve efficiency