Job openings for Executive Assistant in Guwahati

- Efficiently manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate conflicting demands to optimize the Director’s time.
- Act as the primary point of contact between the Director, internal teams, clients, and external stakeholders.
- Handle incoming calls, emails, and correspondence, ensuring timely and professional responses.
- Organize and prepare materials for meetings, including agendas, presentations, and reports.
- Attend meetings with the Director, take minutes, and follow up on action items.
- Draft, review, and proofread business correspondence, contracts, and confidential documents related to jewelry and gemstone transactions.
- Maintain organized electronic and physical filing systems for easy retrieval.
- Arrange domestic and international travel logistics including flights, accommodation, and itineraries for business trips.
- Coordinate company events, client visits, and industry trade shows.
- Assist the Director in managing special projects, ensuring deadlines and deliverables are met.
- Liaise with different departments to gather information and track project progress.
- Handle sensitive company information with utmost confidentiality and professionalism.
- Ensure compliance with company policies and industry regulations.
- Support in managing relationships with key clients, vendors, and partners in the jewelry and gemstone sector.
- Facilitate communication and ensure prompt resolution of issues.
- Assist with expense reporting, invoice processing, and budget tracking related to the Director’s office.
- Coordinate with the finance department for smooth handling of financial transactions.