Job openings for Office Coordinator in Guwahati

Manage day-to-day administrative operations and ensure smooth functioning of office activities.
Coordinate between departments such as HR, Accounts, Sales, Production, and Logistics for effective communication and workflow.
Handle correspondence, emails, phone calls, and courier dispatches efficiently.
Maintain office supplies and stationery inventory; ensure timely replenishment.
Maintain proper records of company documents, files, and confidential data as per company policies.
Prepare, format, and manage reports, letters, and other official documents.
Assist in maintaining employee attendance, leave records, and other administrative databases.
Ensure all documentation complies with company and regulatory requirements (especially in pharma-related compliance).
Provide administrative and logistical support to senior management and departmental heads.
Schedule meetings, prepare agendas, and maintain minutes of meetings.
Coordinate travel arrangements, accommodation, and appointments for company officials and visitors.
Serve as the central point of contact for internal communication among departments.
Liaise with external parties such as vendors, service providers, and regulatory bodies when required.
Maintain confidentiality of sensitive company and employee information.
Ensure all administrative records are up-to-date, organized, and easily accessible.
Oversee housekeeping, office equipment maintenance, and ensure a clean and professional work environment.
Coordinate with IT or facility vendors for maintenance of computers, printers, and communication systems.
Monitor office expenses and assist in budget tracking.
Prepare daily, weekly, or monthly administrative reports for management review.
Support finance or accounts teams with petty cash handling, bill processing, and vendor invoice coordination.
Assist in maintaining employee and visitor records for security and compliance purposes.