Job openings for executive assistant in guwahati

- Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate appointments, ensuring that the executive's time is used effectively and efficiently.
- Draft, proofread, and manage emails, letters, and other forms of correspondence on behalf of the executive.
- Schedule and organize meetings, ensuring that the necessary materials, such as agendas, presentations, and reports, are prepared in advance.
- Take meeting minutes and distribute them to relevant stakeholders.
- Assist in tracking project milestones, deadlines, and deliverables, helping ensure that construction projects stay on schedule.
- Prepare project reports, status updates, and presentations for management and stakeholders.
- Organize and maintain project-related documents, contracts, blueprints, and other essential records.
- Ensure all project documents are filed correctly, both digitally and physically, for easy access and compliance.
- Assist in tracking project-related expenses, maintaining accurate financial records, and preparing financial reports for the executive or finance team.
- Support the procurement process for construction materials, supplies, and subcontractors.
- Assist with the preparation and review of purchase orders and contracts for vendors.
- Organize travel arrangements, including flights, accommodation, and transportation for the executive and other team members related to construction site visits or client meetings.
- Assist with the coordination of site visits, ensuring the executive has all the necessary information and materials.
- Act as a point of contact for clients, contractors, and stakeholders, addressing their needs and facilitating communication.
- Collaborate with team members and other departments to ensure smooth operations of construction projects.
- Help with organizing internal meetings, ensuring that all team members are aligned on project goals and timelines.